You already know what will go wrong on site.
Now build the schedule that stops it.
You can see the problems before they happen. The supplier who'll be late. The changeover that's too tight. The crew who won't get the updated plan until it's already wrong.
You've been pre-visualising disasters your whole career. What you haven't had is a scheduling system that turns that instinct into a document your whole team can work from.
31 lessons. 5 modules. You build a live operational schedule for your own event as you go. Not a template. Not a theory exercise. A plan you take to site.
Finish Module 1 within 14 days of purchase. If it’s not for you, email us for a full refund.
"The content is easy to follow and very relevant to today’s event industry. I’ve already been able to implement my learnings into my daily work and have found it easy to apply to real scenarios."
The people who last in this industry aren't the toughest.
They're the ones who built systems.
You've survived on stamina, instinct, and 3am problem solving. So has everyone else who's been doing this for more than five years.
But the ones who are still standing in ten years didn't just get tougher. They stopped relying on being the person who fixes everything and started building the schedule, the documentation, and the communication standards that meant fewer things broke in the first place.
Nobody applauds the person who prevented the crisis. Master Event Scheduling in a Weekend teaches you to be that person anyway.
You already know what will go wrong on site.
Now build the schedule that stops it.
You can see the problems before they happen. The supplier who'll be late. The changeover that's too tight. The crew who won't get the updated plan until it's already wrong.
You've been pre-visualising disasters your whole career. What you haven't had is a scheduling system that turns that instinct into a document your whole team can work from.
31 lessons. 5 modules. You build a live operational schedule for your own event as you go. Not a template. Not a theory exercise. A plan you take to site.
Finish Module 1 within 14 days of purchase. If it’s not for you, email us for a full refund.
"The content is easy to follow and very relevant to today’s event industry. I’ve already been able to implement my learnings into my daily work and have found it easy to apply to real scenarios."
The people who last in this industry aren't the toughest.
They're the ones who built systems.
You've survived on stamina, instinct, and 3am problem solving. So has everyone else who's been doing this for more than five years.
But the ones who are still standing in ten years didn't just get tougher. They stopped relying on being the person who fixes everything and started building the schedule, the documentation, and the communication standards that meant fewer things broke in the first place.
Nobody applauds the person who prevented the crisis. Master Event Scheduling in a Weekend teaches you to be that person anyway.
This course is built for event leaders who need calm control on site. Not theory. Not software tutorials. A practical system for turning noise, emails, and last minute changes into one shared operating plan your whole team can follow.
Walk onto site with one plan your whole team trusts
• Turn a messy inbox of supplier emails into one shared operating plan everyone can follow
• Make changes traceable and easy to follow so your team stops guessing what is current
• Run tighter handovers so nothing critical gets lost between shifts
Protect the critical path so small delays do not become big failures
• See dependencies clearly so teams stop tripping over each other and start unlocking each other
• Use float and buffers deliberately so one late truck does not blow up your week
• Stop boundary drift before it becomes a shutdown, complaint, or permit breach
Keep gates calm and the site safer by design
• Control access so plant, heavy vehicles, and the public never end up sharing space by accident
• Stop supplier chaos at the gate by setting firm windows and holding the line when they push
• Plan triggers and surge actions before the crowd arrives so pressure does not turn into panic
Lead with calm intent when reality shifts
• Lead build days with calm, clear intent so the day stays steady under pressure
• Make confident calls fast, with the right people in the room and the facts in front of you
• Hold the line on priorities when the noise ramps up, without becoming the bottleneck
Run show days with readiness, not hope
• Build a runnable schedule that a supervisor can pick up at 06:45 and lead from
• Run show days with clear readiness checks so big cues do not rely on luck
• Finish with disciplined debriefs that turn one hard won event into a smarter, safer next one
This course is built for event leaders who need calm control on site. Not theory. Not software tutorials. A practical system for turning noise, emails, and last minute changes into one shared operating plan your whole team can follow.
Walk onto site with one plan your whole team trusts
• Turn a messy inbox of supplier emails into one shared operating plan everyone can follow
• Make changes traceable and easy to follow so your team stops guessing what is current
• Run tighter handovers so nothing critical gets lost between shifts
Run show days with readiness, not hope
• Build a runnable schedule that a supervisor can pick up at 06:45 and lead from
• Run show days with clear readiness checks so big cues do not rely on luck
• Finish with disciplined debriefs that turn one hard won event into a smarter, safer next one
Protect the critical path so small delays do not become big failures
• See dependencies clearly so teams stop tripping over each other and start unlocking each other
• Use float and buffers deliberately so one late truck does not blow up your week
• Stop boundary drift before it becomes a shutdown, complaint, or permit breach
Lead with calm intent when reality shifts
• Lead build days with calm, clear intent so the day stays steady under pressure
• Make confident calls fast, with the right people in the room and the facts in front of you
• Hold the line on priorities when the noise ramps up, without becoming the bottleneck
Keep gates calm and the site safer by design
• Control access so plant, heavy vehicles, and the public never end up sharing space by accident
• Stop supplier chaos at the gate by setting firm windows and holding the line when they push
• Plan triggers and surge actions before the crowd arrives so pressure does not turn into panic
What course participants are saying
"Iain’s depth of knowledge in the events industry is what really makes this course stand out for me. It has equipped me with practical, relevant, real world learnings that support me to lead events with intent, especially when it matters most."
"I’m really enjoying the course and love gaining insight into how others run their events. It provides a lot of food for thought that I can apply into my real time event job. I’m grateful to be able to add this knowledge to my portfolio."
"The course has been incredibly informative especially with the use of practical, real world insights and realistic examples. Iain’s extensive event experience has given so much credibility to the course and I find his knowledge extremely valuable."
It's so hard to find training relating to outdoor events and festivals. There's been no time for us to stop and learn and think about what we do and how can we do it better.
It's your logic, your mantra that's like, oh, that's all it takes. It's just that little mind click. I'm beginning to look at schedules slightly different and having them as one of the essential skeletons for the whole event.
Something I've taken away is the gold copy thing, the change log. I changed my approach to rostering within two hours. I quite liked the PERT thing you were talking about, the pessimistic, optimistic and those sort of timings.
Learn Directly from Iain
Iain Morrison
Founder, Behind the Stage
Co Founder, The Imagination Collaborative
35+ years delivering outdoor events
Australian Event Awards Event Manager of the Year (2010)
Iain has spent three decades in the part of events most people never see. The gates, the bump in, the 3am decisions, the moments where the plan either holds, or it doesn’t. Behind the Stage exists because Iain got sick of watching good people burn out under bad systems. This course is the scheduling and leadership playbook he's used across festivals, stadium shows, civic events, and high pressure builds where safety, time, and stakeholders all pull in different directions.
Brands Iain has worked with include
Career highlights
• 35+ years across festivals, stadium tours, public celebrations, and complex outdoor builds
• Built and ran Humm (2001–2020), then sold and exited after delivering major events nationwide
• Led high risk, high visibility delivery including crowd heavy concerts and major civic moments
• Known for calm control: intent clear, ownership clear, triggers clear, no hero culture
• Advocate for proper show stop protocols and rehearsed decision making, not vibes and hope
• Co founded The Imagination Collaborative to help teams see the event before they build it
Course structure
• 31 lessons across 5 modules
• Short lessons (5 to 20 minutes), self paced so you can fit it around a full time job
• Built for event professionals and event leaders working in operations, scheduling, risk, and on site control
Tools and assets (included)
• 90+ AI prompts, frameworks, and templates
• Core event schedule template and run sheet template
• Event glossary and shared language so your team stops talking past each other
The frameworks you'll learn include:
• Commander’s Intent for build and show day leadership
• Single Source of Truth and Gold Copy discipline (version and document control)
• Outcome led scheduling (lines that actually move the site forward)
• Dependencies and Critical Path (with float and buffers)
• RACI and decision ownership (fast decisions, clear authority)
• PERT estimation (making uncertainty visible and defensible)
• Governance, boundaries, and change control (permits, constraints, change log)
• Access, readiness, and show control (supplier windows, zone readiness, run sheet discipline)
Access Levels
Fundamentals
Course Access
for 12 months
Community Access
for 12 months
Upgrade to Pro at any time
during the 12 months
Pro
Lifetime Course Access
Lifetime Community Access
Full Template pack (schedules, run sheets, rosters, budgets)
Fortnightly live clinics with Iain
30 minute 1 on 1 onboarding call
(must be booked within 14 days of purchase)
Plus
Course Access for 12 months
Community Access for 12 months
1 x Group onboarding live clinic (run fortnightly)
Access to Pro clinic recordings
Upgrade to Pro at any time
during the 12 months
Training a team? Contact us for group pricing, team onboarding and on site training options
Finish Module 1 within 14 days of purchase. If it’s not for you, email us for a full refund.
Your event falls apart when one person calls in sick.
That's not a team. That's a single point of failure.
If your whole operation depends on the one person who "just knows how it works," you don't have a system. You have a liability.
When they leave, get injured, or burn out, nobody else can read the schedule, find the permits, or make the call. Everything they carried in their head walks out the door with them.
Master Event Scheduling gives your team a shared operating language: same schedule format, same version control, same decision framework. The knowledge stays when the person doesn't.
Teams Pro includes a 1 hour team onboarding call, a 1 hour team check in, and on site training options.
Contact us to discuss your team's needs.
Frequently Asked Questions
What is Master Event Scheduling in a Weekend?
A practical, field proven course that shows you how to build schedules and run sheets that actually work on site. It’s built for event ops, risk, control, and leadership, not theory.
Who is this for?
Event professionals and event leaders who touch scheduling, ops planning, bump in, show flow, bump out, comms, risk controls, or on site decision making.
How long does it take?
31 lessons across 5 modules. Lessons are short (5 to 20 minutes). Most people can get through it over a weekend, or spread it over 2 to 4 weeks.
Is it self paced?
Yes. You can start straight away and move at your own pace.
What do I get (regardless of access level)?
Course access, community access, plus the included prompts, frameworks, and the core event schedule and run sheet templates.
Do I need to be working in the events industry to do the course?
No not at all, it’s built for events, so the examples, language, and scenarios apply to event delivery. If you work in adjacent fields like venues, sport, council events, live production, or operations, you’ll still get a lot out of it. If you’re not working in live delivery at all, the principles will still apply, but it will feel more specialised than a generic scheduling course.
What makes this course different?
Most scheduling courses teach software or theory. This one teaches leadership and on site control. You learn how to build one shared operating plan, protect your critical path, hold boundaries and permits, manage access and supplier windows, and run readiness checks so the day does not rely on hope and luck. It’s practical, leadership led, and designed for real event pressure.
Can I do this course with a full time job?
Yes. Lessons are 5 to 20 minutes and it’s self paced. Many people do it in short blocks during the week, then use a weekend to implement the templates on a real event. You’ll get the most value if you apply it to something you’re currently planning.
Do you offer on site training?
Yes, on site training is available (costs not included in the course).
Will my employer pay?
Often, yes. A lot of teams have a training budget for professional development, especially when it improves operations, reduces rework, and tightens safety and on site control. I’ve prepared a template email you can send to your manager or HR here.
Your next event is closer than you think.
Build the schedule before it builds the pressure.
Finish Module 1 within 14 days. If it's not for you, email us for a full refund.
© Behind The Stage 2026