Event Operations & Risk
Review GPT
A free, structured review of your event documents; built to catch gaps, conflicts, and weak assumptions before you’re on site.
Get clarity on your event readiness in 3 simple steps
Step 1
Sign up instantly today
Request access and we’ll set you up with a Behind the Stage account. No setup, no onboarding maze, just access to the tool so you can get started straight away.
Step 2
Upload your documents
Add event plans, schedules, maps, and supporting documents. The GPT reviews what’s there, cross checks for gaps and conflicts, and refuses to guess where evidence is missing.
Step 3
Act with confidence
You have a clear picture of your event readiness. Gaps are identified, contradictions resolved, and safety critical items clearly escalated before site pressure hits.
Know what will hold up
on site
Surface gaps, assumptions, and weak controls early, while they’re still easy to fix.
Stop discovering problems under pressure
Find contradictions across plans, schedules and maps before crews start moving.
Go into delivery with fewer unknowns
Separate what’s solid from what still needs evidence or specialist sign off.
Created by Iain
Iain Morrison
Founder, Behind the Stage
Co Founder, The Imagination Collaborative
35+ years delivering outdoor events
Australian Event Awards Event Manager of the Year (2010)
Iain has spent three decades in the part of events most people never see. The gates, the bump in, the 3am decisions, the moments where the plan either holds, or it doesn’t. Behind the Stage exists because Iain got sick of watching good people burn out under bad systems.
This GPT is built on the same operational thinking Iain has used across decades of delivering complex outdoor events: reviewing plans, challenging assumptions, and finding problems early enough to fix them calmly.
Brands Iain has worked with include
Career highlights
• 35+ years across festivals, stadium tours, public celebrations, and complex outdoor builds
• Built and ran Humm (2001–2020), then sold and exited after delivering major events nationwide
• Led high risk, high visibility delivery including crowd heavy concerts and major civic moments
• Known for calm control: intent clear, ownership clear, triggers clear, no hero culture
• Advocate for proper show stop protocols and rehearsed decision making, not vibes and hope
• Co founded The Imagination Collaborative to help teams see the event before they build it
Your Data and Privacy
When you use this GPT, we do not see your documents, prompts, or conversations. Anything you upload or type is processed inside ChatGPT. It is not shared with us, and we cannot access it, download it, or review it later.
The Behind the Stage / The Imagination Collaborative GPT is simply a set of instructions that guides how ChatGPT responds. We do not receive copies of your files, outputs, or chat history.
Your use of this GPT is covered by OpenAI’s privacy and data handling policies, which govern how ChatGPT processes and stores information.
In short:
Your documents stay private to your ChatGPT session
We cannot view or retrieve your data
We do not train models on your content
OpenAI handles security, storage, and privacy
If you ever want more detail, you can review OpenAI’s privacy policy directly.
If you have questions about how the GPT itself is designed, we’re always happy to explain that part.
If you want extra privacy, you can switch off model training within your ChatGPT Settings → Data Controls → “Improve the model for everyone”.
What the review looks at
• Event management and operations plans
• Risk registers and control quality
• Schedules, run sheets, and sequencing
• Site maps, overlays, and version alignment
• Medical, security, traffic, and emergency planning
• Permits, certificates, engineering, and supporting evidence
What you'll get
• A structured snapshot of your event readiness
• A clear list of gaps, conflicts, and weak controls
• Practical next actions you can actually follow up
• Better alignment before safety reviews, approvals, and site delivery
Once your Handoff Pack is created, you can run up to 23 additional targeted reviews to explore specific risks, readiness issues, or pressure points in more detail.
Frequently Asked Questions
Is this really free?
Yes. The Event Operations & Risk Review GPT is free to access.
Is it safe to upload sensitive event documents?
Yes. Your documents are used only to run your review and aren’t shared or repurposed. We can not view or retrieve your data. You control what you upload, and nothing is published or distributed. It all stays within your OpenAI account. Ensure you have switched off "Improve the model for everyone" within your account settings for extra privacy.
What happens when I request access?
When you request access, we create a Behind the Stage account for you and send your login details. From there, you can access the GPT and run your review.
What documents should I upload?
Upload anything that would matter if something went wrong on site. Common documents include your event management or operations plan, risk register, schedules or run sheets, site maps, traffic and medical plans, comms plans, permits, certificates, and any supporting evidence.
The more complete the document set, the clearer the review.
Will this replace a safety officer, engineer, or other specialist?
No. This tool doesn’t replace competent professionals. It helps ensure the pack you put in front of them is complete, consistent, and evidence led; which makes their review faster and more effective.
Why does the review sometimes take a while?
The GPT runs a thorough, document led review. It reads, cross checks, and refuses to guess when information is missing. That takes longer than a surface level scan, but the trade off is a review you can actually act on.
What if my event pack is larger than the upload limit?
There’s a limit to how many attachments you can upload in one run (10). If your pack is larger, combine documents into a single PDF with clear cover pages for each section (for example: “Risk Register”, “Traffic Management Plan”, “Site Maps”). This helps the GPT treat each section correctly.
Is this just a single review, or can I go deeper?
The first review produces a structured Handoff Pack that captures what’s evidenced, what’s missing, and what needs attention. Once that’s created, you can run a further set of targeted review prompts — more than 20 in total — depending on what you need to examine next.
These include focused reviews on readiness, risk register quality, control to evidence mapping, crowd movement scenarios, and other pressure points. Each review takes the captured information from the Handoff Pack, so you’re not starting from scratch each time.
Run a review on your event documents
© Behind The Stage 2026