CREW ROSTER

TEMPLATE

The structure behind calm, costed, and coordinated crews.

This Excel based Crew Roster Template is built from the same rostering approach used on major events, festivals, and complex live sites.

It’s designed to give event producers a clear view of who’s working, when they’re working, and what it’s costing, without juggling multiple spreadsheets or manual calculations.

What’s inside:
• Editable crew roles and rates
• Automatic daily cost calculations based on shift times and breaks
• Overtime calculations aligned to standard industry assumptions
• Optional client markup calculations
• Clean, editable formatting for your own branding
• Video Tutorial, explaining how to correctly fill out and use the template

Perfect for: Event producers and operations leads managing crew at scale.

Because crew planning shouldn’t live in your head, and your roster should work as hard as your team does.

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Crew Roster Template

The Behind the Stage Crew Roster Template is a structured, pre built spreadsheet designed to manage crews, shifts, and labour costs across complex live events.

You add your own roles, crew members, pay rates, and shift details. Based on the start and finish times and breaks you enter, the template automatically calculates daily costs per crew member, including overtime. If you apply a client markup, the sheet can calculate that as well, giving you clear visibility of both internal and client facing costs.

The template includes formulas that handle the calculations in the background. Grey cells contain these formulas and should not be overwritten. The default template logic is based on Australian working regulations, but the structure can be adapted if different regulations apply.

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$49.00

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Crew Roster Template1$ 49.00

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